Last Updated 06/10/2024
ARTICLE I. Name
The name of the association shall be Goshen Youth Soccer Association (GYSA)
ARTICLE II. Purpose
GYSA is an exclusively non-profit charitable organization dedicated to the betterment of our community through youth participation in sports. Our vision is to provide the children of Goshen with an instructional athletic program that promotes teamwork, builds self-esteem and respect for others, and increases skill knowledge in a safe, non-threatening competitive environment. GYSA operates as a Donor/Volunteer – based organization that includes Board Members, Coaches, Team helpers, Sponsors, and those that offer improvements to our facility. GYSA relies on registration fees and concession profits to provide enough income to supply the following: uniforms and insurance for each player, maintenance of the soccer fields, sports equipment, parking lot repairs, and Referee expenses. These funds also cover the cost of the property lease and utilities. GYSA is a member of SAY.
ARTICLE III. Membership
Membership is open to all men and women whose children participate or participated in the GYSA and to those adults as prescribed by the by-laws.
ARTICLE IV. Meetings
Regular meetings, special meetings and meetings of the Board shall be held as prescribed by the by-laws.
ARTICLE V. Board Members
The Board shall consist of the following officers and/or positions: President, Vice-President, Secretary, Treasurer, District Representative, Technology Coordinator, Field Coordinator, Referee Coordinator, Concessions Manager, Equipment Manager, Communication Coordinator and up to a maximum of 6 Member-at-Large. The term for all officers shall be two years. Officers shall perform the duties outlined in the by-laws and those assigned from time to time by the president.
ARTICLE VI. Elections
Election of officers shall be conducted biennially as prescribed by the by-laws. Elections may be held outside of normal biennially timing due to openings of positions (ie: resignations, removals).
ARTICLE VII. Removals
Members can be removed from the board with a 2/3 vote by the board. All active board members are required to vote for removal and disciplinary actions must have been followed.
ARTICLE VIII. Amendments
Amendments to the Constitution must be done in the following manner.
a. Vote will be held after the second reading
b. 2/3 majority vote is required for passing of amendment
ARTICLE IX. Dissolution of Organization
If the organization were to dissolve or no longer be needed, all physical assets will be sold or donated to other organizations that can use them. All funds will be used to pay any outstanding debts, and any left over funds will be donated to other Goshen Youth Athletic organizations.
Section I. Membership
Members of this organization shall be:
a. Voting Privileges at any regular meeting on any issue brought forward to the floor,
except board selection
Section II. Meetings
GYSA will meet once a month, generally on the second Monday of each month, but changeable with 24 hours’ notice on social media or public websites.
Special meetings may be called by the Executive Board as necessary. The Board shall have authority to conduct all regular business between regular meetings. Any action or business conducted in this manner shall be reported to the membership at the next regular meeting.
Section III. Duties and Responsibilities of the Board
The Board shall be responsible for:
a. Invesitgations will be handled by the disciplinary committee
b. Penalties set forth are determined by this committee and brought to the board for
approval
c. Meeting with the accused will be handled by the President, Vice President or
Communications Coordinator
i. Approved penalties will be in writing either:
1. By email sent to accused with disciplinary committed copied
2. In Person
3. Monitoring activities of the treasurer to assure an accurate reporting
of the organization
4. Day-to-Day operations of the organization
INDIVIDUAL POSITION RESPONSIBILITEIS
BOARD EXECUTIVES
a. Preside at all regular meetings of this organization and at all special meetings,
setting the agenda for each.
b. Be a member at all times of all committee meetings, except those of the nominating
committee.
c. Coordinate the work of the officers and committees to promote the goals of the
organization
d. Has no vote on issues on the floor while in the chair except to break ties.
e. May vacate the chair for a specific issue in order to vote, in which case the
vice-president assumes the chair and the restrictions therein.
a. Perform all duties of the President in their absence or inability to serve.
a. Record the minutes of all regular meetings of the organization
b. Present a copy of these minutes at the next meeting. When approved, these will be
kept in a separate book that shall be the permanent record of the proceedings.
c. Take attendance at each regular meeting and keep a record of the same voting
privileges.
d. Conduct all correspondence for the organization: receiving, read and filing all
materials.
a. Pall all bills with the approval of the Board
b. Keep all receipts
c. Provide the Board with bank statements and current financial status
d. Provide approval to purchase items needed for day-to-day operations.
a. Attend regularly scheduled League meetings.
i. Report pertinent information back to GYSA board
b. Provide updates on the current status of activity
c. Assume responsibility for GYSA within the League
BOARD MEMBERS
a. Hiring and Firing of referees for the organization
b. Relaying class times and locations to those who need it
i. Ongoing education if needed
c. Scheduling of referees for games played at our fields
d. Communicate any grievances/praise to referees
a. Manage the mowing schedule
b. Manage field days
c. Manage lining schedule
d. Manage inventory of items needed for field (i.e. Goals, Nets, benches, field paint,
etc.)
a. Manage team equipment (balls, pennies, cones, etc
a. Manage inventory within the square app to ensure proper reporting
b. Purchase items for sale at concessions
c. Manage inventory of non-sale items (paper goods, spoons, condiments, etc.)
d. Create Concession schedule for coaches
e. Create Field coverage schedule for Board Members
a. Manage website
b. Manage accesses for square account
c. Manage wifi at field
d. Manage social network accounts
e. Research technology items that could benefit the organization
a. Disseminate information to coaches, parents and players
b. Manage the sign up for practice time on fields
c. Run coaches meeting
d. Be the contact point for coaches and parents within the organization
a. Assume the duties of any active member in the case of an absence
b. Perform duties assigned to them by the Executive Board
c. Assist with board duties at Field or during League events
Section IV. Year
The year will begin on July 1st and end on June 30th. Any activities taking place in the current year must be complete before the end of the year.
Section V. Elections
Every even year, the President shall call for a confirmation or election of board members. Between the months February and April, nominations from the board will be accepted. An individual vote on each position will be verbally administered during the month of May. Majority vote by the board wins. Term will be 2 years and will start the following year as defined by Section IV.
In the case of a tie*, the following procedure will be followed:
*Tie goes to the current seatholder/boardmember
Terms will expire on June 30th of the year based on the following schedule:
Even Years
Odd Years
Members at Large will remain unchanged until a position opens, or they run for a position during elections.
Section VI. Filling Vacancies on the Board
If a vacancy should occur due to resignation or removal the board can first reallocate positions on the board via the procedures outlined in section IV. Then procedure outlined in section IV will be followed for the open position only, the winner serving the remainder of the term.
Section VII. Uniforms
Teams will wear organization chosen uniforms for all exhibition, regular season, and post season games or activities. No other uniforms shall be substituted without approval from the board. Board approved substitute uniforms:
Any coach found not abiding by this by-law will be subject to disciplinary action from the disciplinary committee.
Section VIII. Committees
Committees will be comprised ONLY of active members of the board. All Committees will keep records of any meetings, informal or formal, for review by the rest of the board. Committees will meet, as needed, to discuss issues and present their findings/suggestions to the board at the next regularly scheduled board meeting unless action is required sooner, in which case the Executive Board can call for a special meeting. Committees for the organization are as follows:
Ad Hoc Committees can be formed and dissolved by motion of the board as needed.
Section IX. Duties and Responsibilities of Coaches
A coach from the preceding year will be considered to have tenure with his/her team if he/she has remained in good standing. When more coaches are available than teams, coaches will be selected from seniority. Coaches with enough returning players from their team of the previous year to fulfill the minimum limit will be exempt from this rule. If a vacancy occurs, applicants for the open position must be members in good standing. Coaches from the previous year will be given first consideration.
A coach is responsible for:
a. Field days*
b. Field lining*
c. Concession coverage*
d. Fund-raising events
e. Other projects approved by the GYSA Board
a. Coach is responsible for all equipment given to them by GYSA.
b. Equipment not returned by date set by the Equipment Coordinator will result in
charge of $150 to the head coach to replace the items.
Failure to abide by the rules shall be reason for penalty. Extra duties may be given to exonerate the guilty party. Failure to fulfill responsibilities, will be grounds for dismissal.
Section X. Registration
Registration Fees will be determined by GYSA Board. Payment is expected at the time of registration. A child with outstanding fees will not be permitted to participate in any GYSA activity
Section XI. Participation
All participants are required to play half of a game.
a. Disciplinary form must be filled out weekly
b. Must be approved by the board and delivered in writing
i. By email with the Diciplinary Committee copied
ii. In person by the President, Vice President or Communication Coordinator to
player and parents
Section XII. Code of Ethics
The following are violations of GYSA Code of Ethics. These unsportsmanlike behaviors will result in specific penalties to be issued by the on-field official and/or GYSA Board.
1st Offense - Warning
2nd Offense - Ejection
Penalties
Board Review
Sanctions
1st Offense - Warning
2nd Offense - Ejection
Penalties
Board Review
Sanctions
Ejection
Possible contact of law enforcement
Penalties
Board Review
Sanctions
Forfeit
Possible contact of law enforcement
Penalties
Board Review
Sanction
1st Offense - Warning
2nd Offense - Ejection
Penalties
Board Review
Sanctions
Ejection
Penalties
Board Review
Sanctions
1st Offense - Warning
2nd Offense - Ejection
Penalties
Board Review
Sanctions
Ejections
Penalties
Board Review
Sanctions
***All ejections, home or way, will be reviewed by GYSA Board and could result in further sanctions***
***Full Coaches Expectations and penalties can be found in the Coaches Code of Conduct***
Section XIII. Park Rules
Park Rules must be followed by everyone at all times.
Violation of these rules will result in immediate ejection from the park and could result in further action depending on the severity.
**Motorized scooters for the mobility challenged is acceptable
Section XIV. Grievances
Grievances Must be submitted in writing to the GYSA Board. This can be done in person, or by email to goshenyouthsoccerassociation@gmail.com
Section XV. Amendments
Amendments to the By-Laws must be done in the following manner.
a. Vote will be held after the second reading
b. 2/3 majority vote is required for passing of amendment
We use cookies to analyze website traffic and optimize your website experience. By accepting our use of cookies, your data will be aggregated with all other user data.